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Project Coordinator

Company: Randstad Sourceright
Location: Buena Park
Posted on: January 13, 2022

Job Description:

SummaryThe Project Coordinator role provides management and support on small and third party projects. This position will be the trusted customer interface and work closely with our internal teams and any third party providers in delivering successful engagements. Essential Functions

  • Meeting with the project leader or manager to understand all vital aspects of the particular project.
  • Ensuring all team members understand the scope of the project as well as what they are individually responsible for.
  • Creating schedules of what needs to be completed including deadlines, as well as team meetings and coordinating the same with other members.
  • Assisting in handling the groups' timecards and labor compliance documentation.
  • Log and maintain hours of all personnel.
  • Assist Project Manager with scheduling meetings and prepare documentation for meetings.
  • Compiling and maintaining interim project reports and minutes of meetings.
  • Assisting Labor Compliance with proper required documentation.
  • Maintain Asset Workbooks, RFI and RFC.
  • Communicating relevant information to all team members, such as changes in schedule dates, changes in the project's requirements, unexpected obstacles, etc.
  • Coordinating activities and maintaining relationships with vendors and suppliers.
  • Schedule daily manpower as needed and ensuring the most updated information is communicated to the field.
  • Collect, upload and log all transmittals.
  • Assist the group with purchasing as needed, including the tracking and scheduling of will calls, deliveries and inventory.
  • Assisting the project leader or manager in various activities such as project monitoring, meeting shadowing with management to ensure proper project involvement.
  • Phone duties to include a high level of customer service.
  • Tracking DPRs-hard/soft copies.
  • Filing -- soft/hard copy (document tracking).
  • The generation and distribution of the 48 Hour Site Access Request forms.
  • The generation and distribution of the EHS Walk Requests.
  • The generation and distribution of the TSE Walk Requests.
  • The generation and distribution of the Signature Walk Requests.
  • The generation and distribution of the Signed Final Signature Walk Request Notice Forms after the signature walk date and time has been confirmed.
  • Assist in the creation of the close out documentation for the projects.
  • Maintain and administrate over file and document storage for the project (both electronic and hard copy).
    Required Qualifications
    • Must demonstrate time and stress management and multitasking skills to ensure tasks are completed on time.
    • Team work and leadership skills are required to motivate different groups of people to fulfill their responsibilities within a given time frame.
    • Must be detailed orientated and organized at all times.
    • Must have good communication and writing skills.
    • Overtime can be required without advanced notice. Desired/Preferred Qualifications
      • PMI, CCMP, or ITIL or other service management certifications
      • Experience with Avaya, Cisco, Microsoft, or Genesys product lines
      • BS/BA degree in business, project management, MIS, computer science or related fields

Keywords: Randstad Sourceright, Buena Park , Project Coordinator, Other , Buena Park, California

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