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Assistant Project Manager

Company: MASHindustries
Location: Buena Park
Posted on: June 22, 2022

Job Description:

Job Title: Assistant Project Manager - MillworkReports to: Project ManagerDepartment: OperationsFLSA Status: Salary - ExemptPosition Summary:
MASHindustries is a turnkey custom millwork and commercial casework manufacturer offering state-of-the-art fabrication and professional installation. As a Millworker Assistant Project Manager you will act as a conduit and facilitate information between all parties - internal and external. -
This employee is accountable for the management of multiple millwork projects ranging from $500k to $2.5million - by accounting for all costs and deadlines associated with each project. - Project management is required from the award of the project through its completion. -
This is a skilled position accountable for supporting all aspects of the company's proprietary Project Management processes under and in support of the Project Managers. The Assistant Project Manager will assist all aspects of project management and interact with our drafting department, purchasing dept., production dept., and customers as needed. -Competencies:

  • Preferred Education: AAS or AA College Degree -
  • Experience: General knowledge of woods, veneers, hardware, and construction methods as well as fabrication and install techniques.
  • Must possess the ability to multi-task working on several projects at one time during the course of the day.
  • Professional demeanor who stays well-composed while under pressure maintaining a positive attitude at all times in a demanding, fast-paced environment managing multiple projects at one time.
  • Go-getter personality who has the ability to learn new processes quickly.
  • Excellent written and verbal communication and analysis skills required accompanied with a persona of a high character teammate.
  • Ability to work collaboratively in a diverse environment with all levels of employees.
  • Must maintain safe maintenance practices and adhere to safety requirements.
  • Demonstrable experience with PCs; must be proficient with Microsoft Office products including Excel and Word.
  • Knowledge of Netsuite Preferred
  • Willingness to continuously learn and be open to feedback to improve individual performance.
  • Self-starter with strong problem solving skills and ability to multi-task.
  • Reliability in checking own work to ensure accuracy.
  • Outstanding personal organization skills
  • Experience project managing within the construction and/or interior design industry
  • Expertise in client and budget management.
  • Extensive and current knowledge of product, pricing options and product applications, along with understanding application and modification capabilities -Essential Duties & Responsibilities: -
    • Develop finish schedule and submittal logs.
    • Work with purchasing and shop on physical submittals.
    • Develop hardware schedule and data submittals.
    • Compile introduction letter, climate control letter, and project fabrication calendar slot with qualifications to be sent to General Contractor.
    • Understands specs and job standard requirements for shop drawing implementation.
    • Create submittals for project, work with venders to obtain necessary samples, track submittals and obtain approvals, interact with clients for pertinent information needed to provide requirements of each project.
    • Work with Project Managers to:
    • Develop a millwork tracking template. -
    • Implement the job schedule by item.
    • Breakout plans for buyout items.
    • Understand the scope of work, obtain necessary information missing from architectural and/or specifications. Analyze this information against our current scope of work and/or contracts. - Work closely with Project management on any and all issues relating to our contractual obligations.
    • Assist with design document review prior to field measurements.
    • Implement field dimensions.
    • Implement redlines.
    • Detailing by use of sketches and/or cad drawings for the purpose of outsourcing specialty items.
    • Review and understand incoming ASI's and RFI's.
    • Assist the Project Managers with monitoring progress of project and alert the Project Managers of any discrepancies.
    • Assist with shipping documents.
    • Working with project managers on scheduling and creating documentation for deliveries and install of product. -
    • Assure all key components for said project is complete, packaged and delivered to site in preparation for install.
    • Compile closeout Documents.
    • Attend meetings as required with Project Managers and/or clients.
    • Assist in preparing documentation for engineering handoff, - this may include by not limited to specifications, specialty materials, hardware specifications, molding profile, specialty door styles and any nuances regarding the onset of a new project.
    • Coordinate and schedule sample production with Shop Supervisor
    • Submit finish samples to clients
    • Receive and file all approved material samples
    • Update project spreadsheets for team visibility
    • Identify and describe Scope of Work and develop project budget / estimate.
    • Coordinate Project Resources -
    • Work with Purchasing to identify, source and manage appropriate vendors and suppliers within given supply chain.
    • Work with Shop Supervisors and Purchasing to keep up-to-date on all resources.
    • Deliver Projects on Time, Within Budget, and Exceed Expectations
    • Coordinate all change orders along the project time-line
    • Quality control all elements throughout the production process
      Physical Demands and Work Environment: - -To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The demands described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required demands include:
      • Must be able to sit at desk for an eight-hour shift (with intermittent movement)
      • Occasionally will be required to lift objects up to 50 pounds
      • Full use of arms and hands to reach overhead, forward, and out to the sides to lift, rotate, carry, etc. wood products, tools, and equipment
      • See, hear and communicate with sufficient capability to perform assigned tasks and maintain proper job safety conditions
      • Must be alert and aware of surrounding for safety concerns
        The work environment for this position is primarily in an office setting. As MASHindustries is a manufacturer of custom cabinetry, architectural millwork, and casework products; the incumbent could also be exposed to dust, various temperatures, fumes and loud noise in the manufacturing setting. Due to periodic time spent on the manufacturing floor, the incumbent must be able to tolerate some exposure to these workplace characteristics. The incumbent must also follow company safety procedures, including wearing required personal protective equipment while on the production floor.
        The incumbent must reside within a reasonable distance of the Buena Park, CA area to service this location.
        Travel: Minimal travel among customer sites may be requested from time to time; on occasions this position may be requested by clients to attend meetings and/or visit the site. -The preceding functions have been provided as examples of the type of work performed by employees assigned to this job classification. - Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. The duties of this position may change from time to time. The job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.

Keywords: MASHindustries, Buena Park , Assistant Project Manager, Executive , Buena Park, California

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